Growth plan and above
See what things cost, not just what you earn
Record each bill with its VAT and a photo of the receipt, see what you owe your suppliers, and tag costs to the work they were for. It is a tidy record to hand your bookkeeper, not accounting software.
Bills, suppliers and receipts in one place
Enter a bill as it appears on the paper: the total, and the VAT in it, so the pennies match. Choose the supplier and a category, add a due date, and photograph the receipt on your phone or upload it at a desk. A bill can be paid in parts, and the page shows what you owe and what is overdue.
Suppliers remember their usual category, VAT rate and days to pay, so the weekly trip to the merchant takes seconds. Turn on a reminder and the people who look after the money are emailed before a bill falls due.
On the Scale plan, rent, a van lease, software and insurance can be set up once as recurring bills: a bill is made for you each time one comes round, and you only change the amount when it changes.
Also on Scale, raise a purchase order to a supplier, email it as a PDF, and turn it into a bill when their bill arrives, so what you asked for and what you were charged sit side by side.
- Total and VAT entered as the bill shows them
- Receipts kept privately, on your phone or at a desk
- Part payments, and what is overdue
- An email before a bill is due
- Rent, leases and subscriptions made for you (Scale)
- Purchase orders emailed as PDFs, turned into bills (Scale)
Know what each job really made
Tag a bill to the job or the client it was bought for and its cost counts against them. The profit page shows what each job, client and service earned against what it cost, and tells you how much spending is not tagged yet, so you know how far to trust it.
Materials you have bought for a client can be charged on their invoice, with a mark-up if you want one, and each bill is only ever charged once.
Ready for your bookkeeper
Your bills go in the export for accounts beside your sales, and a VAT summary sets the VAT you charged against the VAT on your bills. The summary is a guide to what you have recorded, not a VAT return, so check it with an accountant.
Sales Base keeps a record. It does not do double-entry bookkeeping, bank reconciliation, payroll or VAT returns, and it is meant to sit beside your accountant’s software, not replace it. Included from the Growth plan.
Ready to spend less time on admin?
Start your 30-day free trial of Growth, no card needed and have your first client, booking and invoice set up today. Questions first? Talk to us.